Japan Airlines Co., Ltd.

JAPAN AIRLINES
AGENCY DEBIT MEMO POLICY
IN BSP CZECH REPUBLIC

In accordance with IATA Resolution 850m, Japan Airlines (JAL) hereby revises its Agency Debit Memo (ADM) Policy to be applied in BSP Czech Republic.

This ADM policy is valid from OCT 15, 2020 until further notice.

Details

1. General

JAL will raise ADMs to collect amounts or make adjustments to agent transactions in respect of the issuance with JL plate (131) and use of BSP Standard Traffic Documents in ticketing/EMD, reissues and refunds in accordance with IATA Resolution 850m. When penalty charge is clearly mentioned, we issue ADMs based on the amount.

2. Scope

For ticket issuance, revalidation, reissue, refund and EMD issuance, refund with automated and/or manual fare quotes of all fare elements for published and private fares validated on JL.
The scope covers but is not limited to;

  • Fuel surcharges
  • Taxes and/or any government or local authority charges
  • Change fees, Cancellation charge and/or applicable charges stated as part of the ticketing conditions or specifically informed by JAL
  • Charge back cases or using unauthorized Credit Card defined on IATA Resolution 890
  • Newly created PNRs or updated PNRs
  • Commission: Ensuring correct commission or recall commission has been applied correctly

3. Violation of ticketing and refunds

JAL will issue ADM and claim the amount mentioned as penalty charge for following violations, in addition to fare difference.

Please scroll horizontally.

Item Description Penalty Charge
Required Ticket Fields For missing required inputs such as Endorsement box, conjunction ticket number, the original ticket number, etc. USD50
Per passenger
Tour Code For missing/incorrect/invalid Tour Code. USD50
Per passenger
Ticketing Method For not applying the ticketing method specified by Ticketing Instruction or fare rule. USD50
Per passenger
Inappropriate Use of JAL Validation For usage of 131 CIP when JL is not included in the itinerary. USD50
Per passenger
Incorrect Carrier Use For including carriers when the fare rule/ticketing instruction does not allow. USD50
Per passenger
Ticketing Incomplete Itinerary For issuing with WL or open segments when the ticketing instruction and/or fare rule does not allow. USD50
Per passenger
Abusive or Fraudulent Ticketing For disregarding fare rules/JAL ticketing instruction such as using incorrect class or different class from the PNR, WL sector as HK, hidden city, beyond-destination and cross border, etc. USD50
Per passenger
Ticketing Passive Segments For issuing passive segments not substantiated by the corresponding active segments. USD50
Per passenger
Unacceptable Credit Card For charge back cases due to fraud use of Credit Card by a third person or using unacceptable Credit Card. USD50
Per passenger
Ticketing by Unacceptable Payment Method Against JAL Payment Policy For using agents own card or any physical cards, virtual cards and Virtual account numbers issued in the name of the Travel Agent or someone acting on behalf of the Travel Agent. Presented each time
Registration of Fictitious Ticket Number For manually inserting a fictitious or previously used ticket number that does not match with passenger and/or existing itinerary in the PNR. USD50
Per passenger
Stopover Violation For deviating from the allowed number of stopovers or for the stopover without paying charges. USD50
Per passenger
Ticketing Outside the Booking Country For ticketing willfully conducted in a country other than that of the booking in order to avoid Airline’s control such as availability, fees and so on. USD50
Per passenger
Refunds For refunds with incorrect amount of fare, tax, surcharge, cancellation charge or recall commission or for refund by incorrect method or beyond valid period. USD50
Per passenger
Incorrect Use of Waiver Code For refunding inapplicable tickets with waiver code or for refunding without waiver code. USD50
Per passenger

4. Violation of booking

When the corresponding action is detected, ADM will be issued according to the amount specified for each item.

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Item

JAL Booking Policy

Description Penalty Charge
Duplicate Bookings Article 1 For booking multiple seats on the same or conflicting flights on single or multiple PNRs for a same passenger. USD50
Per segment/per passenger
Cancelation of Booking Before Departure Article 2 For failure of use the reserved flight without advance change or cancelation. USD50
Per segment/per passenger
Invalid Name Change Article 3 For changing/correcting passenger name field. USD50
Per segment/per passenger
Churning Article 4 For repeatedly cancelling/booking same itinerary in the same or different classes on one or more PNRs without ticketing by ticketing time limits. USD50
Per segment/per passenger
Married Segment Control Violation Article 5 For intentionally breaking Married Segment Control. Difference in fare between the highest applicable normal published fare of the applicable cabin and the fare collected.
Per segment/per passenger
Fraudulent Manipulation of Point of Commencement (POC Violation) Article 6 For creating segments not in the right booking sequence. USD500
Per segment/per passenger
Fraudulent Manipulation of Booking Locale (POS Violation) Article 7 For booking willfully conducted from a country other than where the journey begins, with the intention of securing seats, etc. Difference in fare between the highest applicable normal published fare of the applicable cabin and the fare collected.
Per segment/per passenger
Booking Class Fraud Article 8 For not issuing in booking class specified by the fare, or for issuing in different booking class than the PNR. USD50
Per segment/per passenger
Fictitious Booking Article 9 For fictitious bookings. USD50
Per segment/per passenger
Scatter Booking Article 10 For making group bookings which have same itinerary in multiple PNRs. USD50
Per segment/per passenger
Secure Flight Passenger Data Article 12 For failure to register SFPD required by country of travel. USD50
Per segment/per passenger
Disregarding Cabotage Article 14 For disregarding the cabotage rule issued by each government. Presented each time
Discarding Unused Segments Article 15 For failure to remove non-ticketed unused segments (HK, TK, KK, HX, UN, UC, NO etc.) more than 24 hours prior to flight departure. USD50
Per segment/per passenger
Discarding Passive Segments Not Used for Ticketing Article 16 For failure to remove passive segments (GK, YK, DS etc.) not used for ticketing more than 24 hours prior to flight departure. USD50
Per segment/per passenger
PNR Claim Article 19 For processing PNR claim which is not approved by JAL. USD50
Per segment/per passenger

5. Processing of ADMs and Opposition Procedure

JAL will charge USD50 per ticket as administration fee unless penalty charge is clearly mentioned.

  • BSP Link is exclusive medium through which ADMs must be billed and disputed.
  • ADMs will be issued through BSP Link within 9 months of final travel date or refund date of the related STDs. For those beyond 9 months, ADMs will be issued manually out of BSP Link.
  • JAL will provide specific details as to why the ADM is raised.
  • In accordance with IATA Resolution 850m, agent shall dispute an ADM through BSP Link within 15 days (Including Saturday, Sunday and holidays) from the issued date of ADM.
  • All disputes must be addressed and submitted with detailed information including supporting documents.
  • JAL will reply within 60 days via BSP Link stating acceptance or denial of the dispute with clear explanation.
  • Disputed ADMs will not be settled through BSP during the review.
  • If the dispute is rejected, the ADM will be included in the next available billing.
  • When there are no disputes concerning the ADM, it will be sent to the IATA Data Processing Center (DPC) 15 days after the issue date and settled.

6. Governing law

The contents are to be interpreted by the law in conformity with Japanese law.

Please refer to this link for the Japan Airlines Booking Policy.

End